Preparing for Your Guided Field Trip


  • Divide your students into groups of 10 or less prior to your arrival. We can serve a maximum of 4 groups of 10 students at a time.
  • Assign each group an adult chaperone/teacher prior to your arrival. We require one (1) chaperone/teacher per five (5) students with a maximum of eight (8) chaperones/teachers per field trip.
  • Student nametags are encouraged and improve the quality of your program.
  • Remind all participants that the program will take place entirely outdoors. Dress for the weather, wear closed-toed shoes, and be prepared for an active outdoor walk.
  • Please let us know in advance of any requests for special accommodations. We will do our best to meet your needs.
  • Review student and teacher/chaperone expectations with all participants before your visit. Teachers/chaperones are responsible for the conduct of their groups. Students must be under direct adult supervision at all times.


  • Cooperate with NCBG staff and field trip leaders and follow directions.
  • Follow behind your field trip leaders – they always lead the way.
  • Use quiet or “inside voices”. Encourage everyone to listen for the many natural sounds.
  • Walking feet only.
  • Stay on pathways to protect plants and animals. Garden beds are for plants, not feet!
  • Leave all flowers, leaves, seeds, sticks, rocks, and animals as you find them so that everyone can enjoy them. The Garden is their home. No picking or collecting.
  • Carnivorous plants are for eyes only. Touching the Venus flytraps, sundews, and pitcher plants can hurt them. Do not feed the plants.
  • Respect other visitors. The Garden is open to the public.
  • Be aware of your surroundings and respect the space around you. We share the gardens and trails with wild animals.
  • Respect program materials and equipment, facilities, and yourself.
  • Keep your feet on the ground. Do not climb, hang, or swing on trees, buildings, or sculptures.


  • Students must be under direct adult supervision at all times.
  • We expect teachers and chaperones to actively engage in the program, manage group behavior, and assist the program leader as needed.
  • Limit cell phone use to emergencies only.
  • Limit conversation among adults to ensure that students and chaperones participate fully in the program.


  • The Garden is located at 100 Old Mason Farm Rd, Chapel Hill, NC 27517. Directions can be found here.
  • Buses/vans can unload students at the drop-off area, then park in the designated bus parking (see Garden Map).
  • Please give the For Bus Drivers page to your bus driver.
  • If coming by cars, carpooling is strongly encouraged as parking is limited. Carpooling also helps to reduce emissions and fulfill our conservation mission!


  • Groups are welcome to bring their lunch to eat in the picnic area located at the center of the parking lot (see Garden Map). There are 12 tables available on a first-come, first-served basis.
  • Trash and recycling bins are located in the picnic area. Please leave the area clean.
  • We do not have a place to store lunches or an indoor area for groups to eat. Most groups leave their lunches on the bus, and either have a teacher retrieve them or have the bus drop them off at the entryway for pickup at a designated time.


  • Arrive 10-15 minutes before your scheduled start time. This allows enough time for your group to unload, gather, and take a bathroom break, if needed. Late arrival may result in a shortened program or possible cancellation.
  • If you are running late, or unexpectedly no longer able to attend, please call Lauren Greene at (919)-962-2887 or the Garden’s main line at (919) 962-0522.
  • Meet your field trip leaders at the ENTRYWAY (see Garden Map). When you arrive, look for a sign designating the field trip meeting spot. Staff will welcome your group, review rules, and divide students into their pre-assigned groups.
  • Group restrooms are available in the Education Center.
  • Please do not gather in the buildings.
  • NOTE: The Peacock Discovery Room is not open to school groups.

Back to: Plan a Guided Field Trip